Rules and Regulations

1 PREAMBLE

HERO MTB HIMALAYA 2020 (‘the race’) is an individual mountain bike stage race, approx. 500 km in length, affiliated to the IMBA (International Mountain Biking Association) and supported by CAHP (Cycling Association Himachal Pradesh)

2 STRUCTURE AND APPLICABILITY OF THE RULES

  • 2.1 The rules of the race (‘the rules’) are explained herewith which are applicable to all riders (set out in section B below).
  • 2.2 The rules set out below are intended to be definitive and complete.
  • 2.3 A failure to comply with any of the rules will result in a penalty, which could include a rider's disqualification in certain circumstances. The various categories of penalties are set out in sections below.

3 DEFINITIONS

For purposes of the rules, the following terms shall have the meaning set out below:

  • 3.1 BLUE BOARD RIDER — A Rider who have failed to complete any stage within the maximum permitted stage time, but are allowed to continue the race in terms of rule 15.
  • 3.2 MAXIMUM STAGE TIME — The maximum number of hours/timings allowed to officially complete any stage as determined by the race organisers from time to time.
  • 3.3 SECTION CUTOFF TIME — Each stage sub section has a cutoff time. Race Director has discretionary power to stop a rider in entring a section after the cutoff time.

4 RIDERS

  • 4.1 The minimum age for participation is 18 years on Saturday, October 3, 2020.
  • 4.2 There are 5 riding categories: Men Solo, Women Solo, Masters, Grand Masters, & Team of 2.
  • 4.3 To start in the Master's category a rider must be between 40-50 years on Saturday, October 3, 2020.
  • 4.4 To start in the Grand Masters category a rider must be 50 years or older on Saturday, October 3, 2020.

PODIUM

  • 4.5 Top 3 riders to finish the stage are eligible for Overall Podium.
  • 4.6 Top 3 riders to finish the stage from each category are eligible for category Podium.
  • 4.7For Team of Two Category stage time of the slower rider shall be considered as total team time and the final time for individual riders.

5 MEDICAL

  • 5.1 Riders must ensure that they are in good health and well trained. Provide a fitness certificate by a recognised physician/doctor.
  • 5.2 The race organisers reserve the right to prevent a rider from continuing the race on receipt of medical advice from an official race medic or any other medical doctor recognised by the race organisers. The decision of the race organisers in this regard shall be final.

6 BICYCLES

  • 6.1 Only mountain bikes in good working order and 'race ready' at the start of each stage will be allowed to start that stage.
  • 6.2 For purposes of rule 6.1, ‘race ready’ means the following:
    • A. The front number board is securely fitted and visible from the front.
    • B. The frame marking is displayed as per instructions received at registration.
    • C. The bike is in safe working order, as determined in the discretion of the race director.
    • D. Handlebar ends and handlebar extensions shall be plugged and must not have sharp or jagged edges.
    • E. Each rider is responsible for the maintenance of his/her own bike for the duration of the race.
    • F. In all cases of maintenance and repair, riders are required to complete the full distance of the stage and must complete the stage within the maximum permitted stage time. Time spent on maintenance and repair will thus not entitle a rider to any extension of the maximum stage time.
    • G. Event sticker is compulsory on bikes.
    • H. No Road or Hybrid bikes are allowed.

7 HELMETS AND CLOTHING

  • A. Each rider must wear a helmet at all times while riding during the race.
  • B. All helmets must comply with EN standards .
  • C. Appropriate riding attire must be worn at all times and the race jersey at the start and finish.
  • D. Both team members must ride in identical cycling jerseys at all times.
  • E. It is mandatory to wear Race Jersey at Prologue, Pordium and Prize Distribution Ceremony.
  • Read more about Luggage Handling .

8 RIDER IDENTIFICATION

  • A. All riders must display their race numbers at all times.
  • B. Bike numbers must remain firmly fixed on the front and rear of the bike, and should not be obscured by cables or any other item.
  • C. Back numbers must be attached to the rider at all times in a visible position either on the rider’s jersey or on the back of his/her hydration pack. A Rider will not be penalized if his/her number is obscured while wearing a rain jacket.
  • D. Race numbers should not be modified or mutilated in any way, including cutting, adding stickers, removing existing stickers or trimming.
  • E. No official HERO MTB HIMALAYA 2020 sponsor logos should be removed from race numbers and/or be obscured in any way.
  • F. Race and category leaders are obliged to wear the leader jerseys supplied by the race organisers.
  • G. Podium finishers and overall category leaders must be present at the finish line awards ceremony and the daily awards ceremony at 8:30 pm (approx) in the rider dining marquee, including the final ceremony.

9 STAGE STATS

  • A. Differential start zones will be allocated according to overall ranking in the race, and the organisers may allocate differently (i.e. ‘staggered’) start times for each starting zone. Should staggered start times be allocated, any reference to start times in these rules will be to the start time applicable to the particular rider’s start zone.
  • B. Category as well as the overall leaders in each of the other categories will be called up. Rider is obliged to assemble and the start paddock immediately next to the start line no later than 10 minutes before the start.
  • C. The seeded starting zones will close strictly 10 minutes before their start time. Rider arriving late might be asked to start at the back of the field.
  • D. Rider(s) reporting late at the start zone will be penalized 1 min-per-min delay for 15 minutes, after which for any further delay, the rider(s) will be disqualified from the race.
  • E. Rider assistance during the race outside Official Feed Zones is forbidden (except in the case of emergency). Unofficial vehicles may not follow the race route under any circumstances, to do so may lead to the disqualification of the related rider.

10 ROUTE AND STAGES

  • A. Riders must complete the full designated route & distance of all stages.
  • B. Only riders who complete each of the stages within the maximum stage time will qualify as official race finishers.
  • C. Cut off time of the race is 5:30pm every evening. Rider(s) are requested to report to the nearest official after that.
  • E. The actual race distance or route may vary from the published or briefed distance.
  • F. A rider must at all times follow the official route, obey the directions of the course marshals, and may not take any shortcuts or take another advantage of a similar nature against competitors.The responsibility for following the official route lies with each rider.
  • G. Riders who exit the route for any reason, must return to the course at the same point from which they exited, otherwise, it would lead to disqualification.
  • H. Any walking, running or riding by a rider, which is carried out without the intention of directly re-joining the route, or any other activity in breach of the rules, which takes place outside of the marked course area, is not permitted.
  • I. No rider shall trespass at any time on land which is not open to the public for mountain biking & which does not form a part of the race route.

11 DISCLAIMER

  • A. Participation in HERO MTB HIMALAYA 2020 occurs strictly at one’s own risk. The liability of the event organizers (including third party claims) is limited to deliberate intent or gross negligence. This also applies to any of the auxiliary persons or vicarious agents that are deployed in the event by the race organizer. Any contractual liability of the race organizer for damages is excluded as long as they do not involve or result from grossly negligent or intentional agents.
  • B. The race organizers cannot be held liable for any default in services that relate to external service by third parties for whom the race organizer only served as an intermediary contact and which were clearly identified as external services within the description of event services.
  • C. The race organizers cannot be held liable for any fault in services that are the result of statutory provisions or official directives, which prevents the rider from riding in the event altogether or in part.
  • D. The race organizers cannot be held liable for participant’s lost or stolen clothing, valuables or equipment. Participants are advised to carry adequate insurance.
  • E. If a participant requires or enlists third party services, in particular search and rescue services, the race organizers are indemnified from payment. The participant further authorizes the race organizers to collect any charges.
  • F. By registering for the event, participants acknowledge their consent to the collection, circulation, and publication of event-related data such as individual’s stage name, placement, result as well as photographs, movie and interview records, without any remuneration.

12 DISCRETIONARY POWERS

The race organisers reserve the right, in its absolute discretion:

  • A. May accept or refuse an entry for the Pordium (without giving a reason)..
  • B. Change or vary the route of any stage of the event without notice.
  • C. Cancel, postpone, reschedule or change the time and place of the event, or any stage of the event for any reason, any time.
  • The race may be interrupted or delayed in part or in whole cancelled by external influences including rain, cyclone, flooding, fire, earthquake and / or acts of third parties.

Protests

Protests must be lodged in writing to the Chief Commissaire or the Commissaire Secretary within 30 minutes of the last rider completing the stage.
An USD$ 50.00 protest fee must accompany the protest form. This fee will be refunded if the protest is upheld or the Panel determines that the protest was not frivolous,

13 HOUSE KEEPING

  • A. Organisers and competitors are obliged to keep the start and finish areas clean and avoid damaging official or private property.
  • B. The throwing away of waste or rubbish (especially plastic bottles or cans) is prohibited.
  • C. The cleaning of bikes or vehicles in any river on the events path is forbidden as the river will provide the drinking water for the region.

14 Luggage Transport

  • A. The event organisation does not take responsibility for any damage of bikes and luggage.
  • B. Participants must leave their luggage by themselves at desired luggage area.
  • C. The loading time for each day will be announced at the previous evening’s riders briefing.
  • D. The truck crew will unload the luggage each afternoon at the campsite.
  • E. Only 1 bag per rider is allowed to be taken at the camp.
  • F. Bike boxes or cases will not be accepted by the transport during the event.
  • G. Be aware of traffic and logistics in the event centre/village, do not lean your bike on any vehicle, or put it in front or behind a vehicle.